How should wood-based panel importers and purchasers control the procurement process?
In the supplier development industry, the export of wood-based panels is actually a supply chain, and one of the core of the supply chain is procurement management, which will also directly affect the cost and loss of enterprises. Moreover, due to the variety and variety of wood-based panel products, the price and quality of wood-based panel are unstable, which also makes the procurement process difficult to control. Many procurement personnel take advantage of this to collude with suppliers privately and damage the interests of enterprises.
Perhaps you have also encountered such a situation that the purchasing staff do not strictly control the quality and always like to report more with less and replace the quality with the inferior? When reporting the loss of goods, do you always make a false report? Collaborate with suppliers in private, accept rebates, and enrich their own pockets, completely disregarding the quality of goods and the interests of enterprises
In the long run, the development of enterprises will be affected by it, so it is difficult to survive in the fierce market competition. Therefore, how to control the procurement process has also become an important topic for enterprise leaders to consider. In this process, it involves not only the procurement personnel and procurement process, but also the control of suppliers.
Over the past two decades, I have contacted a large number of wood-based panel importers, purchasers, enterprises and suppliers, and know the importance of procurement management. In terms of procurement and suppliers, we also summarized some experience to provide a reference for supplier development enterprises in procurement management.
1、 How to control purchase?
- Separation of “purchase” and “purchase”
In the past, enterprises always concentrated on one person. Now, by separating the functions of “purchase” and “purchase”, and supervising and restricting each other by two different people, the procurement personnel and suppliers can be prevented from colluding privately and receiving kickbacks to the greatest extent. For suppliers, it is much more difficult to handle two people at the same time than one.
“Purchasing” is mainly responsible for finding suppliers, negotiating and communicating with suppliers, collecting market information, and reserving suppliers. “Purchase” is mainly responsible for placing orders with suppliers, accepting goods, invoicing and contract management.
- Salary incentive, selecting the right person
Working together with buyers is actually the result of two-way cooperation after mutual consideration of the suitability of both parties. Using high salary to avoid kickbacks is a method that can be considered. In addition, for enterprises, it is necessary to measure the advantages and disadvantages when selecting people and use them as a whole. Only when people are reliable can the company focus on customer service instead of worrying about the company making money and employees eating money all day.
- Establish a sound procurement system and internal rules and regulations
The enterprise also needs to establish a complete procurement system, and the process system and specifications of each link in the procurement must be put in place, such as how to determine the quantity of procurement, and the level of the quality of goods before acceptance, etc. Especially in the links that are prone to be greasy, it is necessary to strictly control, and once found, it will be severely punished.
At the same time, enterprises also need to constantly improve their internal rules and regulations. From the perspective of internal management of the enterprise, strengthen the management of employees’ integrity, clarify the limits of rights of procurement personnel, what can be done and what can not be done, and resolutely not cross the “red line” of the enterprise.
2、 How to control suppliers?
- Establish a strict supplier access system
Before determining the cooperative suppliers, the wood-based panel importers and purchasers can compare the products and services of multiple suppliers, and review the authenticity and legitimacy of the qualification and reputation of suppliers, so as to determine the list of qualified suppliers and establish a strict supplier access system from the beginning.
- Strengthen the assessment of suppliers
After the cooperation with the supplier is reached, the wood-based panel importer and purchaser enterprise also needs to conduct real-time management, assessment and evaluation on the products provided by the supplier, timeliness of delivery, and business status. According to the evaluation results, if the suppliers fail to meet the requirements for many times, the wood-based panel importers and purchasers shall make timely updates and adjustments.
- Information management of suppliers
The information management of wood-based panel importers and purchasers is also more conducive to their supervision and control. In the process of information management, wood-based panel importers and purchasers can ensure the traceability of the procurement process. Once there is a problem, the person in charge can also be found immediately to clarify the subject of responsibility. At the same time, the higher the degree of informatization, the more difficult it is for suppliers and procurement personnel to collude with each other and do things that are detrimental to the interests of enterprises.
For supplier development enterprises, only by doing a good job in procurement management can they occupy their place in the fierce market competition. Although we have summarized some experience on procurement management, whether it is applicable to your enterprise still needs to be seen in combination with actual operation.
If you have better suggestions on how to control the procurement process in the process of operation, we also welcome you to share.
